4 reasons why S Corp owners need to be on payroll and why.


The Need for S Corporation Owners to Be Paid It’s easy to get caught up in the day-to-day activities of running a firm as a business owner. However, if you own an S Corp or an LLC, you should take a look back and examine your payroll approach. In this blog article, we’ll look at why S Corp owners should be on the payroll and the advantages of doing so.


Before we go into the mechanics of S Corp payroll, let’s go through the fundamentals. Payroll is the process of computing salaries, subtracting taxes, and issuing paychecks to your employees. Any firm, regardless of size or sector, needs a well-managed payroll system. It guarantees that your employees are paid accurately and on time, while also complying with federal and state tax requirements.

A Series Of Charts And Graphs Presenting Payroll Data And Statistics, Such As Salary Distribution, Tax Contributions, And Employee Benefits.
4 Reasons Why S Corp Owners Need To Be On Payroll And Why. 1 Accounting, Tax, &Amp; Insurance Services Payroll

Few things are more crucial in business management than having a well-organized and effective payroll system. It besides ensures that your employees are paid on time, but it also keeps you in line with the many tax rules that regulate the employer-employee relationship. This is why every business owner must grasp payroll essentials such as calculating salaries, deducting taxes, and issuing paychecks.
But what about the owners of S Corporations? S Corporations are a popular choice among small business owners because they provide a number of tax advantages. However, there is a widespread misperception that S Corp owners are not required to be on the payroll. After all, they are the company’s owners; why should they be treated like normal employees? The answer is straightforward: if you are an S Corp owner who provides services to your firm, you must be on the payroll. This is because the IRS demands that all employees, including owners, be paid a fair wage for their efforts. Failure to enroll yourself on payroll can have major ramifications, including fines and penalties.


As an S Corp owner, you have the option of receiving money from your firm in two ways: as a salary or through distributions. But did you realize that being on the payroll is essential?
S Corporation owners are unusual in that they can obtain revenue from their firm in two ways: compensation and distributions. Payments paid to S Corp owners that are not subject to payroll taxes are referred to as distributions. While distributions may appear to be an appealing alternative, they might really cause issues in the long run.
S Corp owners are liable to the same employment taxes as their employees since they are on the payroll. This includes Social Security and Medicare taxes, as well as any local or state duties that may apply. While this may appear to be a burden, it really provides significant advantages.

  • IRS compliance: The IRS requires S Corp owners to be on the payroll and receive adequate remuneration for their job. This is to guarantee that the corporation pays the necessary payroll taxes, such as Social Security and Medicare. Noncompliance with these requirements may result in penalties and fines, which can be costly for any firm.
  • Tax advantages: One of the primary reasons business owners pick an S Corp form is to benefit from prospective tax advantages. S Corporations are pass-through businesses, which means that the company’s revenues and losses are reported on the owners’ personal tax returns. S Corp owners can reduce their tax obligation and perhaps save money by paying themselves reasonable compensation.
  • Liability protection: S Corp owners benefit from liability protection, which protects their personal assets from corporate obligations. To preserve this protection, however, it is necessary to follow normal corporate procedures, such as being on the payroll and paying oneself a suitable income.


There are several advantages to placing oneself on the payroll as an S Corp owner, aside from avoiding penalties and complying with IRS laws. This includes the following:

  • Lower Self-Employment Taxes – As a company owner, you must pay self-employment taxes on all of your earnings. However, you can limit the amount of revenue subject to these taxes by forming an S Corporation and routing payroll via the firm. Each year, this can result in large tax savings.
  • Increased Credibility – Payrolling through an S Corporation might help you gain credibility as a business owner. You demonstrate to potential investors, partners, and lenders that you are a real and established firm by keeping formal payroll records.
  • Increased Control Over Employee Compensation – When you handle payroll via an S Corporation, you have greater control over how your employees are rewarded. You may provide several sorts of pay, like incentives or profit-sharing, to attract and retain outstanding staff.
  • Simplified Tax Reporting – Compared to other forms of organizations, S Corporations have a simpler tax reporting process. Each year, this can save you time and money on tax preparation.
  • Personal Asset Protection – Finally, using an S Corporation to administer payroll can assist safeguard your personal assets in the case of a lawsuit or other legal action. You may reduce your personal responsibility and preserve your personal assets by keeping your personal funds separate from your business finances.


s an S Corp, you may already be aware of the advantages of being able to transfer business profits, losses, deductions, and credits to your personal tax return as an S Corp owner. However, if you’re not on the payroll of your business, you may be facing some problems that can negatively impact your finances and the success of your business. In this post, we’ll examine seven obstacles that S Corp owners who are not paid employees frequently run into and provide some solutions to assist you to steer clear of them.

A Document Displaying An Employee'S Payslip With Details Such As Their Name, Employer Information, Salary, Deductions, And Net Pay.
4 Reasons Why S Corp Owners Need To Be On Payroll And Why. 2 Accounting, Tax, &Amp; Insurance Services Payroll
  • Difficulty in Obtaining a Loan: Lenders could be cautious to provide you with a loan if you don’t pay yourself a salary. For them to be confident that you can return the loan, they need to see a steady stream of income. The answer? To demonstrate your capacity to repay a loan, pay yourself a consistent paycheck and maintain tabs on your personal and business accounts.
  • Inconsistent income: if you don’t pay yourself a salary and instead depend on the revenues from your firm. Consequently, managing your own finances and making future plans may be challenging. The answer? To assist in steadying your income, pay yourself a regular wage, even if it’s only a modest sum.
  • Failing to comply with state payroll regulations: Failure to comply with state payroll standards is one of the primary issues S company owners who don’t pay themselves face. You might need to pay yourself a fair income, withhold state and federal taxes, and make quarterly payroll tax payments depending on the state you live in. Penalties and fines may apply if this is not done. The answer? To find out what your state requires and to make sure you’re compliant, go to a tax expert or payroll specialist.
  • Providing no Medicare and Social Security contributions: You are not making Social Security and Medicare contributions if you don’t pay yourself a wage. When it’s time to retire and start receiving benefits, this might provide a serious issue. The answer? Pay yourself a fair wage and make Medicare and Social Security contributions.
  • Reduced Tax Deductions: You could be passing up tax breaks that you would be entitled to if you were on the payroll if you don’t pay yourself a wage. You could be eligible to write off things like retirement contributions, health insurance payments, and other company costs. The answer? Pay yourself a salary and speak with a tax expert to be sure you’re claiming every possible deduction.
  • Enhanced IRS Audit Risk: You may be more likely to face an IRS audit if you don’t pay yourself a salary but instead depend completely on the revenue from your company. If the IRS determines that you are trying to evade payroll taxes, they may demand that you pay back taxes, penalties, and interest. The answer? To prevent any IRS problems, pay yourself a fair wage and maintain thorough records.
  • limited room for growth: Growing your business might be tough if you don’t have a paying job. This is due to the possibility that your capacity to reinvest profits back into the company may be constrained. The answer? Take into account enlisting partners or investors to help finance expansion. Alternative funding choices like company loans or lines of credit are also something you might research.


How To Become A Payroll Clerk
4 Reasons Why S Corp Owners Need To Be On Payroll And Why. 3 Accounting, Tax, &Amp; Insurance Services Payroll

In conclusion, S Corp owners should not underestimate the significance of being on the payroll. They can gain various benefits by doing so, including asset protection, increased retirement savings, and reduced tax bills. A well-managed payroll system is crucial for every organization since it assures accurate and timely employee payment while also complying with tax requirements. Taking the effort as a business owner to review and adjust your payroll plan may have a big influence on your company’s profitability. So, don’t be afraid to take the required actions to ensure the organization and efficiency of your payroll system.

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