Payroll Errors Cost Real Money.
Payroll processing, tax filings, and compliance for Florida small businesses and multi-state employers from a team that owns the outcome, not just the software.
When a 941 is filed wrong, the penalty hits your bank account, not your processor’s. We run payroll accurately, file every federal and state form on time, and flag issues before the IRS does. Integrated with your books and tax return so numbers match across every system.
Based in Fort Lauderdale. Running payroll for Florida and multi-state employers nationwide.
- $50M+ identified in client savings
- 21,700+ returns filed
- 500+ five-star reviews
- 98% client retention
Payroll Is the Easiest Place to Quietly Overpay.
Payroll sits at the intersection of HR, accounting, and tax. When any of those three drift out of sync, the result is silent: a misclassified employee, a state you weren’t supposed to register in, a benefit that was supposed to be pre-tax. The bill shows up quarters or years later in the form of back taxes, penalties, and interest.
You don’t need cheaper payroll software. You need an owner who catches the mistakes before the IRS does. How long before the next penalty notice lands?
Get a Payroll ReviewMisclassification is the single most expensive payroll mistake in the IRS playbook. Penalties stack from both the IRS and the state, and they go back years. The rules aren’t intuitive.
Remote hires create state payroll nexus in weeks. Miss a withholding registration or quarterly form and the state penalty clock starts automatically, with no warning letter.
When payroll and accounting run in separate systems, reconciliations drift. By year-end your P&L, your W-2s, and your 941s tell three different stories, and the IRS picks the most expensive one.
HSAs, FSAs, 401(k)s, and Section 125 plans only give the tax treatment they’re supposed to if payroll is set up exactly right. A wrong code on hire day costs the owner and employee every paycheck after.
Every year the carrier reconciles what you paid against what you should have paid. Wrong class codes, 1099 misses, and payroll gaps usually mean you owe more — sometimes a lot more.
Big-box payroll vendors quietly raise fees, add modules, and push you into features you don’t use. Meanwhile you still handle compliance anyway. You’re paying for branding, not ownership.
Built in South Florida, by real tax pros.
SMAART Company was founded by Ray Dominguez to give small businesses an accounting, tax, and payroll partner that owns the outcome — not just the software.
Payroll fits that mission. Every wrong 941 we’ve cleaned up for a new client could have been avoided with a team that actually looked at the output before pressing submit.
Today, SMAART runs payroll for hundreds of Florida and multi-state employers, integrated with their bookkeeping, tax planning, and year-end filings. 98% client retention, 21,700+ returns filed across the practice, and one point of contact for the whole back office.
A few faces from the team.
Payroll specialists, bookkeepers, and tax preparers who work in the same room. When a payroll question crosses into corporate tax or 1099 reporting, the answer is seconds away, not a transfer to another department.
- Credentials
- EA · USTCP · RIA
- Languages (6)
- EN · ES · FR · HT · PT · IT
- Combined experience
- 20+ years
- Home office
- Fort Lauderdale, FL
Your P&L should tell the truth every single month, not once a year when it’s already too late to act on it.
If your books only tell you what happened, you’re already behind. Real accounting shows you what to do next.
Your people are the only asset that actually compounds. Pay them right, onboard them right, and most “HR problems” never start.
Plus payroll specialists, HR compliance reviewers, and year-end filings handled in-house, across our Fort Lauderdale office.
Florida-based. Multi-state payroll.
Florida-headquartered employers are increasingly multi-state in practice. We register for withholding and unemployment in every state you hire, manage the filings, and keep payroll in sync with the corporate return.
What Integrated Back-Office Really Looks Like.
Across our client base we’ve identified over $50M in savings and maintain a 98% retention rate. Here’s a sample of the deeper engagements behind our payroll work.
“We had eleven “1099 subs” who were actually W-2 employees under IRS rules. SMAART caught it during onboarding, reclassified them the right way, and got us in compliance before the IRS audit that was already scheduled. Saved a $96K back-assessment.”
“We grew from 4 to 19 remote employees in a year and had payroll registered in exactly one state. SMAART set up withholding, SUI, and new-hire reporting in the other five states before the first penalty letter arrived.”
“Two years of 941s filed wrong by the previous processor, plus tipped-employee reporting that didn’t match the P&L. SMAART amended the filings, negotiated penalty abatement, and brought us current. $42K resolved without the IRS escalating.”
“I was paying myself “whatever felt right” on my S-Corp and had no reasonable-comp workpaper. SMAART benchmarked my role, set a defensible salary, and cut $18K a year in self-employment tax without raising an IRS flag.”
Trusted by Employers Across Florida.
507 five-star Google reviews. Florida employers who switched to us because their last payroll vendor got something expensive wrong.
“Ray and his staff are worth every penny I spent. Thank you Ray for saving me so much money on my taxes.”
“Lisa’s professional and efficient approach has been invaluable in helping us clarify doubts, find solutions, and make strategic decisions. Her dedication and expertise make a real difference.”
“Lisa is very knowledgeable, easy to work with, and tries her best to find ways to save you money when possible.”
“Especially Lisa and Katie. I’ve known them for so many years. They are very professional and knowledgeable. They know what they’re doing, and I’m very happy to be their client.”
Built for Accuracy, On-Time Filings, and No Surprises.
Every piece of payroll — from direct deposit through year-end W-2s — handled by the same team that owns your books and your corporate return.
Or call (305) 819-3675 to talk with our team today.
Payroll Processing & Direct Deposit
Weekly, bi-weekly, semi-monthly, or monthly runs. Direct deposit, pay stubs, PTO tracking, and an employee self-service portal. Errors caught before they hit anyone’s account.
- Direct deposit and pay stub delivery
- PTO, overtime, and bonus calculations
- Employee self-service portal
Federal & State Tax Filings
Form 941, 940, and every required state withholding and unemployment return, filed on the actual deadline — not three days after.
- Federal Form 941 and 940 filings
- State withholding and SUI filings
- Quarterly and year-end reconciliations
Year-End W-2s and 1099s
Annual W-2 and W-3 filings to the SSA, 1099-NEC and 1099-MISC to vendors, plus electronic delivery to employees and contractors.
- W-2 and W-3 annual filings
- 1099-NEC and 1099-MISC to contractors
- Electronic delivery and recipient copies
Workers’ Comp & Audit Support
Workers’ compensation audits handled for you — class-code analysis, payroll tie-out to the carrier, and the documentation that keeps your premium from jumping.
- Workers’ comp audit support
- Class-code review and documentation
- Employee vs. 1099 classification reviews
Built for Employers Who Need Payroll Done Right.
Our payroll clients range from solo S-Corps running the owner’s check to 100-employee multi-state operations. The common thread: they need payroll to be accurate, on-time, and quiet.
Not sure if your situation fits? Book a free 30-minute call and get straight answers.
Get a Payroll ReviewS-Corp owners paying themselves a reasonable salary.
Restaurants and hospitality groups with tips and multiple locations.
Retail and service businesses with hourly and salaried staff.
Professional services firms (medical, legal, engineering).
Construction and trades with 1099 sub-contractors and workers’ comp.
E-commerce and SaaS companies with fully remote teams.
Multi-state employers needing state registration and filings.
Non-profits and 501(c)(3) organizations with payroll-tax exemptions.
Employers Choose SMAART Company.
Payroll processors come and go. Here’s why Florida employers keep their payroll on our desk instead.
Payroll is sticky when it’s invisible. Our clients don’t think about payroll — that’s the whole point.
A human reviews every run.
Before payroll transmits, a real payroll specialist looks at the numbers. Not an algorithm. Not an offshore queue. A human, who will notice when the math is off.
Integrated with your books and tax return.
Payroll, bookkeeping, corporate return, and personal return all live on our desks. By year-end, every number ties to every other number. No reconciliation surprises.
Real support when you call.
No tickets queued behind 50,000 other customers. You call, someone who knows your payroll answers, usually the same business day.
Multi-state and remote-first ready.
If your team is in 5 states, we’re registered in 5 states. Withholding, SUI, state-level filings, and new-hire reporting handled without the owner chasing paperwork.
IRS-notice defense included.
If an IRS or state notice ever shows up, the same team that filed the return answers the notice. EAs and USTCPs licensed to represent employers.
Flat-rate pricing. No billable-hour games.
Payroll engagements typically run $50–$150/month base + $8–$18 per employee per month, scoped up front by pay frequency, employee count, and states. No quiet quarterly increases, no add-ons you didn’t ask for, no per-run upcharges.
A Simple Process to Hand Off Payroll.
Switching payroll providers usually sounds scary. It isn’t, if you do it in the right quarter with a team that’s done it a hundred times.
Free 30-minute payroll review.
A senior payroll specialist reviews your last 941, state filings, and employee mix. You leave the call with a list of any risks worth addressing, whether or not you hire us.
Transition plan + flat-rate proposal.
We write down the migration — state registrations, employee records, year-to-date balances — and send a clear flat-rate proposal. No hourly surprises.
Run payroll, file filings, own the outcome.
Payroll runs on schedule, federal and state filings on time, W-2s and 1099s in January, and a real person who picks up the phone when you need one.
Payroll Questions, Answered.
Questions Florida employers ask on discovery calls. Want something specific? Book a free review.
Or call (305) 819-3675 to talk with our team today.
Payroll Should Be Invisible.
30 minutes with a senior payroll specialist. We’ll review your last 941, flag any risk, and tell you whether we’re the right fit. No pressure, no hard sell.
- A senior payroll specialist, not a salesperson
- A review of your recent payroll and filings
- A written, flat-rate proposal — if we're a fit
- Zero pressure if we're not
Tell us where you stand.
Drop your details and a senior accountant will reply within one business day. You'll get specific answers on your situation, not a pitch. No spam, no hard sell.