The difference between a job description and a job advertisement

a question: What is the difference between a job description and a vacancy? Can I share a job description when announcing a role?

Answer: While the job description and job commentary are similar, in that they specify the duties of the role and the knowledge, skills, and abilities (KSA) needed to perform those duties, they each have a different purpose.

The job description is an internal document that defines the purpose of the role within the organization and the essential functions and KSA requirements. It is often used to set a salary range, complete performance reviews and, if necessary, create a performance improvement plan or consider amenities. A job description usually contains more detail about the day-to-day requirements of the position than a job advertisement does, and it doesn’t need to include catchy language about the benefits the company offers or the company culture.

A job posting is what you use to attract job candidates and your organization. It is, at least in part, a marketing tool designed to attract talent by discussing not only the duties of the job, but also the benefits you offer (both large and small) and your organization’s culture. While a job posting usually includes a fair amount of information about the job itself – so that candidates have a clear picture of what they’re applying for – it probably won’t be as broad as in a job description. The job advertisement will also contain information on how to apply for the job and possibly information about the screening and selection process.

While these two types of documents convey much of the same information, they will be more effective if you write each for their own purpose.

original content by Human Resources Support Center. This information is provided on the basis that Payroll Partners does not provide legal, human or other professional advice or services. Professional advice on specific issues should be sought from an attorney, HR consultant or other professional.